MEMBERSHIP REGISTER DATA PROTECTION

This page has been translated using artificial intelligence. The official privacy statement can be found on the Finnish-language page.

1. Data controller

Vasemmistoliitto r.p.

Business ID: 0802437-3

Address: Lintulahdenkatu 10

00500 HELSINKI

Email: vas@vasemmistoliitto.fi 

2. Purpose and legal basis for processing personal data

Left Alliance collects and processes only personal data that are necessary for carrying out the party’s activities and managing membership.

Membership administration

The primary purpose of processing personal data in Left Alliance’s membership register is to manage membership and to ensure the realization of members’ rights and obligations, in which case the legal basis for processing is the contract between Left Alliance and the member. Personal data are processed to provide and deliver membership and related services to members, to invoice membership fees, to maintain the membership relationship, to maintain and promote members’ candidacies in elections, and to enable communication with members. 

Personal data may be used to analyze feedback and thereby promote the party’s marketing. Left Alliance engages in electronic direct marketing only in the manner required by law and with the recipient’s consent.

Member communication, marketing, and research and statistics

Left Alliance also uses personal data to inform members about its activities, events, elections and campaigns in the form of newsletters, and to collect information via member surveys to develop its services and activities and to conduct opinion polls. Personal data may also be used for marketing activities. Direct marketing is then based on Left Alliance’s legitimate interest in providing information about its services.

Based on Left Alliance’s legitimate interest, personal data in the membership register may also be used for statistical and research purposes.

The tasks mentioned above are carried out by persons employed by the party as well as by elected officials of district organizations, municipal organizations and party associations. The data controller ensures the implementation of data protection in the activities of all those processing membership register data. All persons processing personal data are committed to confidentiality obligations.

3. Contents of the register

The register may contain the following information:

• Contact details, such as name, date of birth, address, email address, telephone number
• Information on membership fees and their payments, and membership fee category
• Information on positions of trust
• Information on candidacies in municipal, regional, parliamentary and European Parliament elections
• Information related to communications
• Any permissions, consents and prohibitions
• Trade union membership
• Possible do-not-offer information
• Information on honors and medals

4. Regular sources of information

Personal data are obtained from the member themselves via forms on our website, by email, by post, via the internet or by other similar means.

5. Regular disclosures of data

Left Alliance may disclose data to service providers and third parties when they process data on behalf of Left Alliance, for example for carrying out member services, such as sending member communications.

Left Alliance may disclose information about members who are candidates in elections to media representatives in order to fulfill obligations arising from members’ candidacies and to promote the candidacy.

The necessary contact details of new members are disclosed to Kansan Uutiset if the new member chooses Kansan Uutiset as a welcome gift. Kansan Uutiset processes members’ personal data in accordance with applicable law and does not disclose data to third parties.

Data are not disclosed outside the EU or the EEA.

Left Alliance may also disclose data to authorities in accordance with applicable law.

In addition, personal data provided in connection with events may be disclosed to the event organizer’s partners.

6. Principles of register protection 

Electronic material

Only persons who have the right to process member data in the course of their duties are authorized to use systems containing member information. Each user has their own personal username and password for the system.

Databases in which personal data are collected are protected by firewalls, passwords and other technical means. The databases and their backups are located in locked premises and only pre-designated persons have access to the data.

7. Rights of the data subject

The data subject has the right to inspect which data about them are held in the membership register. The data subject also has the right to receive their personal data, to request correction or deletion of data unless there is an obstacle to deletion. Additionally, under certain conditions, the data subject has the right to object to or restrict the processing of personal data.

The data subject has at any time the right to prohibit direct marketing and to forbid the processing of their personal data for direct marketing purposes.

The data subject may make a request concerning the use of data by contacting our member services. The request must be sufficiently specific so that our member services can verify the identity of the data subject. Left Alliance will inform the data subject if it is unable to fulfill the request in some respects, such as deleting all data which Left Alliance is legally obliged or entitled to retain.

The data subject can exercise their rights by sending a request to: jasenasiat@vasemmistoliitto.fi

If the data subject notices deficiencies in the processing or that it is unlawful, the data subject has the right to file a complaint with the data protection authority.

8. Retention of personal data

Left Alliance retains personal data only for as long as necessary to achieve the purposes described in this notice.

After the end of processing, data may be used for statistical purposes in such a way that individual persons are no longer identifiable.

9. Amendment of the notice

Left Alliance reserves the right to amend this privacy notice in light of operational developments and changes in legislation.